Project Coordinator

US-IN-Indianapolis | US-NY-Albany | US-Any CHA office location in New England | US-GA-Atlanta
Job ID
# Positions
Experience (Years)
Project Management - Project Management


CHA Consulting, Inc. is currently seeking Project Coordinators for our Transportation Group in one of our CHA office locations: Atlanta, GA or Indianapolis, IN or Colonie, NY or any CHA office in New England.


  • Perform a variety of project administration duties, including spreadsheet maintenance, preparation of contract forms for approval/tracking, distribution of reports
  • Type and proofread memoranda, reports, letters, charts, graphs using word processing, spreadsheet and data management applications
  • Take notes at meetings and prepares minutes
  • Prepare and process paperwork necessary for purchase orders and notice to proceeds, prepare client invoices packages, code vendor invoices, assist with certificates of insurance, assist with collections activities, etc.
  • Compile accurate data to prepare reports as needed
  • Handle SharePoint sites for projects and programs
  • Assist with proposal and reports including coordinating technical group inputs, formatting, mail merging, proofreading, shipping, copying, report collating, binding and word processing
  • Assist with filing and other word processing
  • Assist project coordinators with project deliverables
  • Enter information into spreadsheets and databases, perform searches and run reports
  • Interact with employees, clients, subcontractors and vendors etc.
  • Assist in budget and schedule set up and tracking and communication of fee, scope execution, and/or scheduling issues to technical teams
  • Assist in preparation of project plans, quality plans/checklists, and health and safety plans
  • Assist in backlog forecasting and pipeline updates
  • Assist with the project closeout process, project archiving, and qualifications/resume updates
  • Assist with management of subconsultants and subcontractors including the contracting, COI, AR/AP process



  • Associated degree in Business, Finance, Accounting, Engineering or related degree required
  • 3+ years of experience in Project Administrative, Coordinator or a similar assistant project management role required
  • Understanding of project management process of ascertaining work, executing work, and post-project procedures
  • Understanding of business systems, financial tracking and other project management systems
  • Proficiency in Microsoft Excel and Access required
  • Excellent written, oral, presentation, communication, organizational, and computer skills
  • Strong ability to function successfully in team environment
  • Must be extremely organized
  • Can take direction from several individuals as well as work on a variety of projects simultaneously

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

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