Bridge Inspection Project Coordinator

Job ID
# Positions
Experience (Years)
Project Management - Project Management


CHA Consulting, Inc. is currently seeking a Bridge Inspection Project Coordinator in our Colonie, NY office.


  • Perform a variety of project administration duties including; spreadsheet maintenance, preparation of contract forms for approval/tracking and distribution of reports.
  • Take notes at meetings and prepares minutes.
  • Prepare and process paperwork necessary for purchase orders and notice to proceeds. Prepare client invoices packages, code vendor invoices, assist with certificates of insurance and collections activities, etc.
  • Compile accurate data to prepare reports as needed.
  • Interact with project staff, clients, subcontractors and vendors etc.
  • Assist with budgeting and scheduling as well as tracking and communication of fee, scope execution, and/or scheduling issues to technical teams.
  • Assist in backlog forecasting.
  • Assist with the project closeout process, project archiving, and qualifications/resume updates
  • Provide day-to-day decisions and planning.
  • Serve as primary point of contact for routine issues of scheduling, staffing, subcontract service coordination, and production rates.
  • Prepare subcontracts and key technical/administrative correspondence.
  • Prepare estimates of staffing and subcontractor needs.
  • Prepare cost control and progress reports.
  • Coordinate flow of BIN folders, preparation of field forms and inspection report assembly.



  • Associates Degree in Business, Finance, Accounting, Engineering or related required.
  • 10+ years of experience in Project Administrative, Coordinator or a similar assistant project management role on bridge inspection projects.
  • Understanding of the project management process of ascertaining work, executing work, and post-project procedures.
  • Understanding of business systems, financial tracking and other project management systems.
  • Proficiency in Microsoft Excel and Access required.
  • Excellent written, oral, presentation, communication, organizational, and computer skills.
  • Strong ability to function successfully in team environment.
  • Must be extremely organized.
  • Can take direction from several individuals as well as work on a variety of tasks simultaneously.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.





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