• Project Coordinator

    Location US-IN-Indianapolis | US-GA-Atlanta
    Job ID
    4238
    # Positions
    1
    Category
    Engineering - Project Coordination
  • OVERVIEW

    Transportation is the movement of people and goods between locations. Safe, efficient and effective transportation systems enable mobility and trade, both of which are essential to social and economic development, improvement and advancement. 

     

    CHA aims to enhance our nation’s infrastructure, ensuring goods are shipped, safety and services provided, and the economy vitalized. Our transportation specialists plan, design, and help maintain and construct our nation’s most valued infrastructure assets by providing solutions for public and private transportation owners, agencies and authorities in more than 16 states.

     

    CHA Consulting, Inc. is currently seeking a Project Coordinator for our Transportation Group in our Atlanta, GA or Indianapolis, IN offices. 

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Perform a variety of project administration duties, including spreadsheet maintenance, preparation of contract forms for approval/tracking, distribution of reports.
    • Type and proofread memoranda, reports, letters, charts, graphs using word processing, spreadsheet and data management applications.
    • Take notes at meetings and prepares minutes.
    • Prepare and process paperwork necessary for purchase orders and notice to proceeds, prepare client invoices packages, code vendor invoices, assist with certificates of insurance, assist with collections activities, etc.
    • Compile accurate data to prepare reports as needed.
    • Handle SharePoint sites for projects and programs.
    • Assist with proposal and reports including coordinating technical group inputs, formatting, mail merging, proofreading, shipping, copying, report collating, binding and word processing.
    • Assist with filing and other word processing.
    • Assist project managers with project deliverables.
    • Enter information into spreadsheets and databases, perform searches and run reports.
    • Interact with employees, clients, subcontractors and vendors etc.
    • Assist in budget, work breakdown structure and schedule set up and tracking and communication of fee, scope execution, and/or scheduling issues to technical teams.
    • Assist in preparation of project plans, quality plans/checklists, and health and safety plans.
    • Assist in backlog forecasting and pipeline updates.
    • Assist with the project closeout process, project archiving, and qualifications/resume updates.
    • Assist with management of subconsultants and subcontractors including the contracting, COI, AR/AP process.

    EDUCATION AND LICENSURE

    • Associate's degree in Business, Finance, Accounting, or related degree required.

    SKILLS, EXPERIENCE AND QUALIFICATIONS

    • 3+ years of experience in Project Administrative, Coordinator or a similar assistant project management role required.
    • Understanding of project management process of ascertaining work, executing work, and post-project procedures.
    • Understanding of business systems, financial tracking and other project management systems.
    • Experience with Deltek Vision is preferred.
    • Proficiency in Microsoft Excel required.
    • Excellent written, oral, presentation, communication, organizational, and computer skills.
    • Strong ability to function successfully in team environment.
    • Must be extremely organized.
    • Can take direction from several individuals as well as work on a variety of projects simultaneously.

    CULTURE/EEO STATEMENT

    CHA takes pride in recruiting, developing and retaining highly talented individuals. In addition to competitive salaries, we offer a comprehensive benefits package and a variety of opportunities for our employees’ professional growth and development.

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

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